First listed on: 05 December 2019

UTS: Graduate Research School is recruiting for a Graduate Research Officer (Candidature Management) in order to provide high quality service and support for Higher Degree Research (HDR) students and the UTS research community.

The key purpose of the Graduate Research School is to produce the next generation of researchers and graduates who can lead their profession and their industries. The organisational structure and work of the school is based on three strategic priorities, growth and capacity, researcher development and research quality. These three priorities capture both the functions of the school as well as the future direction of research and researcher education at UTS.

The Graduate Research Officer is responsible for effective and client focused administration of HDR degrees including candidature management and support, governance and compliance.

Main duties/responsibilities:
• Provide advice and guidance to the UTS Research Community on all aspects of HDR administrative procedures, Scholarship conditions, UTS rules and policies.
• Provide high level service, support and administration to the UTS research community on HDR rules and procedures.
• Follow up with candidates and faculties on documentation and compliance matters.
• Interpret policy; provide advice on rules and procedures, to make recommendations to the Dean, GRS for approval.
• Prepare written notifications and correspondence for outcomes of requests and outcomes.

Main skills/experience required:
• Knowledge and understanding of university policies and procedures with the ability to interpret and provide advice, particularly related to research degrees. Experience working with international students also beneficial.
• Exceptional organisational and time management skills, with a demonstrated ability to process large volumes while meeting strict deadlines
• Demonstrated ability to manage one’s own workload, while working within a team environment
• Excellent interpersonal, negotiation and communication skills
• Experience in administration in a customer focused environment, preferably in a large and complex organisation.
• Excellent computer skills including high level proficiency in word processing, email, spreadsheets and databases. Experience in using a range of complex databases to process information and retrieve reports.
• Relevant tertiary qualifications and/or equivalent work experience.

Remuneration & Benefits
Base Salary Range: $70,360 to $80,492 pa (HEW 5)

This role attracts 17% superannuation (pension) in addition to the base salary.

UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, child care centres, generous parental leave and salary packaging opportunities.

This position is full-time and appointment will be made on a fixed term basis for two years.

How To Apply

For the full list of the selection criteria and role responsibilities please click the apply link and download the Position Description from the UTS website.

You are required to address the selection criteria in your submission in a separate document.

Only those applications submitted via the UTS online recruitment system will be accepted. 

As you will be unable to save your application once started, please have all required documents and information available prior to commencing.

Please ensure that the file name for each document submitted includes IRC156477.

Specific enquiries or issues with your application may be directed to the UTS Recruitment Team at or on +61 (0) 2 9514 1080.

Closing Date: Wednesday 8 January 2020 at 11.59pm (AEST)

Applicants must have current and valid work rights in Australia.

Please note: If you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact for assistance.

At UTS, the concepts of equity and social justice are key to our core and purpose – we are recognised widely as supporting inclusivity and valuing diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan.

Cited as a WGEA Employer of Choice since the inception of the award, we are now among the first Australian institutions to receive the Athena SWAN Bronze Accreditation for our commitment to action addressing gender equity in the STEMM disciplines.


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