Estate, Leasing and Heritage Coordinator - [Archived Advertisement]

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

The Opportunity

• Develop, implement, review and update administrative systems, processes and policies
• Work within a dynamic, collaborative team environment
• Indefinite opportunity with CSIRO!

CSIRO are currently seeking a property professional for an indefinite opportunity at our Black Mountain site in ACT! 

CSIRO has a complex property portfolio of owned and leased facilities that comprises over 1,000 buildings spread across over 53 sites within Australia and 3 internationally. These scientific and research facilities are diverse in ownership, type of property, age, location and condition. CSIRO Business and Infrastructure Services (CBIS) is chartered with planning and managing the provision, maintenance, and operation of all CSIRO’s scientific and research facilities.

CBIS delivers its services through its centralised functions which provide strategic, capital and estate management activities and six decentralised teams that are based at key locations across Australia to deliver the operational property services.
The incumbent, in consultation/collaboration with the Estate and Leasing Management team and broader regional CBIS staff, will develop, implement, review and update administrative systems, processes and policies to ensure national consistency and compliance with agency standards, policies and procedures. Reporting to the Manager, Estate and Leasing Management, the Estate, Leasing and Heritage Coordinator is responsible for the maintenance of the organisation’s real property records, assisting in the acquisition and disposal of CSIRO property and assisting in observing the obligations and requirements of heritage management of CSIRO land and buildings.  

Your duties will include:

• Maintain the CSIRO Land and Buildings Register and Other Information Registers and Records (e.g., Land and Building Records, Certificates of Titles, Lease Information Register, and SAP Database).
• Assist with the acquisition/disposal of real property through purchase/sale or lease (as lessor or lessee) and in accordance with Government legislation and CSIRO policies and procedures.  These may include dealing with legal, town planning, environmental, heritage, valuation, marketing, and public relations issues.
• Assist with financial reporting for the estate.
• Assist CSIRO Business Units with accommodation, occupancy issues, tenancy agreements and other Real Property issues in alignment with CSIRO’s Property Strategy.
• Assist CSIRO managing its heritage obligations and responsibilities as outlined in the CSIRO Heritage Strategy for Land and Buildings 2016-2026 and the Department of Agriculture, Water and Environment legislation and guidelines.
• Assist CSIRO in establishing and managing its Contaminated Land and Hazardous Materials Strategy for Land and Buildings, 
• Prepare asset, lease and/or heritage information for use by CSIRO Executive and CBIS Services staff for briefings, presentations, and portfolio analysis for internal and external use.
• Promote records management processes and procedures for the CSIRO Estate and ensure the records are maintained and controlled to best practice standards. 
• Liaise with clients, stakeholders, and contractors to determine their needs, tailoring solutions to potentially conflicting requirements, taking personal responsibility for client satisfaction, and correcting problems promptly and in a constructive manner.
• Communicate openly, effectively, and respectfully with all staff, clients, and suppliers in the interests of good business practice, collaboration, and enhancement of CSIRO’s reputation.
• Under limited direction work collaboratively as part of a multi-disciplinary, often regionally dispersed business unit, to carry out tasks in support of CBIS objectives.

Location: Black Mountain, ACT
Salary: AU$102k - AU$111k plus up to 15.4% superannuation
Tenure: Indefinite
Reference: 85443

To be considered you will need:

• Qualifications in property or asset management; or undertaking studies in a relevant property course; or an equivalent amount of experience in asset management, property management and property administration (preferably within a government environment).
• Willingness and ability to work and travel across Australia.
• Demonstrated knowledge and understanding of public authority administration of property in areas of heritage, environmental, asset registers, and financial recording of information, including ability to administer leases and licences for real property.
• Proven experience in technical records management and document control in an Estate management context.
• Adaptability to a changing work environment, systems and processes with commitment to continually building skills and knowledge.
• Excellent communication skills, interpersonal skills, negotiation skills and a strong “customer service” focus, both for internal and external stakeholders.
• Demonstrated ability to work under limited direction, accept responsibility and direction and be accountable for outcomes.
• Good attention to detail.
• Proven experience in the use of the Microsoft suite of products.

For full details about this role, please review the Position Description.

Eligibility

Applications for this position are open to Australian Citizens, New Zealand Citizens and Australian Permanent Residents only.

Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Flexible Working Arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. 

Diversity and Inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. 

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

Join us and start creating tomorrow today!

How to Apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications Close

1 July 2022, 11:00pm AEDT.