CBIS Office Administration - [Archived Advertisement]

The Opportunity

• Do you have great customer service skills and property management experience?
• Can you work proactively in a fast-paced environment?
• Join CSIRO's Business & Infrastructure Services today!

The CSIRO Business and Infrastructure Services Administration Officer is responsible for undertaking the day-to-day administrative duties of the site or sites they are assigned to. The successful applicant will be tasked with logistical, administrative, and management services to support the effective provision of facility management related activities across a broad range of CSIRO operational functions focussing on reception; security; stores; mail & freight; waste, and fleet.

This will involve the development and implementation and/or administration of policies, systems, and procedures that assist the organisation and the business units to achieve their objectives and meet Government and regulatory responsibilities. To be successful in this role, good organisation skills, communication skills, and the capacity to manage several tasks or requests simultaneously are considered core skills. Experience dealing with trades, requesting and receiving quotes, and managing budgets will be highly regarded.

The role also requires the incumbent to be professional and exceptional with time management and focused on quality customer service – on the phone, in correspondence, and in person. Whilst on a day-to-day basis you will be located at our Waite Campus location from time to time you may be required to work across other local CSIRO sites.

Your duties will include:

• Responding courteously and efficiently to client requests, maintaining clear communication regarding mutual expectations, and monitoring client satisfaction.  
• Undertaking a broad range of property-related administrative activities to a high standard, in support of the CBIS site, state, or regional team. 
• Assisting team members in the provision of a high-quality reception Visitor management service in their being the first point of contact for external and internal clients including efficient referral, enquiries and follow-up to staff and clients at the site(s) supported. 
• Assisting in the security of the site, including management, maintenance, and issue of keys; access cards; ID cards; and related staff, visitor and contractor registers. 
• Providing administrative support in respect to the vehicle fleet including commissioning and disposing of vehicles, managing vehicle registration and fuel cards, organising maintenance and repairs, updating the Fleet Management system.

Location: Waite Campus, Adelaide, SA
Salary: AU$66k - AU$84k plus up to 15.4% superannuation
Tenure: Indefinite
Reference: 77735

To be considered you will need:

• The ability to manage property administration functions in a complex property environment, including the ability to prioritise workloads; problem solve by identifying solutions and considering implications; and the ability to recognise and make changes to improve performance. 
• Experience and a willingness to undertake a range of general administrative support tasks in an office environment. 
• A proven ability to demonstrate initiative, actively contribute as a team member and share relevant and useful information. 
• An ability to recognise and seek to resolve problems as they arise and escalate issues as required. 
• Strong organisational skills and the ability to prioritise demands, accepting personal responsibility for doing the job well. 
• Sound keyboard skills, knowledge of Microsoft Office applications, and the ability to become familiar with the use of facilities management software and systems.

For full details about this role please review the Position Description

Eligibility

To be eligible to work in CSIRO you must be an Australian/New Zealand Citizen, or an Australian Permanent Resident currently residing in Australia.

The successful applicant will be required to obtain and provide a National Police Check or equivalent. 

Flexible Working Arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. 

Diversity and Inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. 

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

Join us and start creating tomorrow today!

How to Apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications Close

Thursday 28 October 2021, 11:00pm AEDT